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European Geosciences Union
General Assembly 2005
Vienna, Austria, 24 – 29 April 2005
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Guidelines for Authors (Oral)

Time Schedule for Oral Presentations

Monday – Friday, 25 – 29 April 2005
Mounting personal laptops/Macs, installing personal software on desktop, and checking technical equipmentOral Presentation
07:45–08:30  
 08:30–10:00 (O1)
10:00–10:30 (during coffee break) 
 10:30–12:00 (O2)
12:00–13:30 (during lunch break) 
 13:30–15:00 (O3)
15:00–15:30 (during coffee break) 
 15:30–17:00 (O4)
17:00–17:30 (dismantling) or (during coffee break) 
 17:30–18:30/19:00 (O5) (optional)
 19:00–20:00/20:30 (Lectures / Townhall meetings)

It is strictly prohibited to take photos and/or copies from laptops and desktops of any scientific material without the expressed permission by the authors.

Lecture Rooms

Oral presentations are organized in oral sessions scheduled in specific lecture rooms given in the programme together with the time of presentation of each contribution including discussion and change over.

In the Austria Center Vienna (ACV) the lecture rooms are located on 4 Levels:

LocationLecture/Meeting RoomsPoster Areas
Blue Level (Basement)Rooms 0, 1 (I), 2 (K), 3, 4 (G), 5 (H), Hall D
SM 1, SM 2 and R 1
Hall X
Hall Y
Yellow Level (Ground Floor)Rooms 6 (F1), 7 (F2), 8, 9 (E1), 10 (E2), 11
SM 3 and SM 4
Hall Z
Green Level (1st Floor)Rooms 12, 13 (N), 14 (O), 15, 16 (L), 17 (M), 18 and 19
Red Level (2nd Floor)Rooms 20 (C), 21, 22, 23, 24, 25 (B), Hall A
SM 5, SM 6 and R 2
Foyer A

Each lecture room is equipped with one overhead and one PC/video projector together with a "Laptop/Desktop Station" (click here), spare transparencies with markers/felt pens, a pointer, and one large screen or two separate screens to allow for double projection at any time. This "standard equipment" is free of any extra charge! Additional technical equipment, such as a second overhead or a slide projector or a video recorder can be requested with the "Notice of Schedule", i.e., once the final status of the presentations have been decided upon by the Programme Committee. The author will be charged for any extra equipment. No laser-pointer will be made available, since too many have been taken away at past meetings; instead a normal pointer will be available.

One projectionist will be present in each lecture room. He/she will accept and show the slides (if necessary) and help the chairperson and the speakers.

PC/Mac Demonstration

There are two options for a PC/Mac demonstration: either the author brings his/her own computer (laptop/Mac) and installs it at the "Laptop/Desktop Station", or he/she brings his/her own data medium and uses the permanently installed desktop PC of this station.

The "Laptop/Desktop Station" of each lecture room is a table with 5 independent sites A – E consisting of power sockets plus a monitor cable each, where authors can install, in the order of presentation, their computers before the session starts and remove them after the session has ended. Please keep in mind that Austria runs a 220V electricity network. At position F, there is a switch by which the positions A – E can be switched independently, one after the other, to the PC/video projector (beamer) before the respective speaker starts his/her presentation. If the author uses his/her own laptop/Mac we kindly point out that he/she has to switch on the external monitor mode (VGA mode, e.g. Fn F5).
At position F there is a permanently installed desktop with a DVD drive supporting DVD-R, DVD+R and CD-R and two USB 2.0 ports for memory sticks ready for any presentation an author has assembled on his/her supported data medium. The software installed on the desktop includes Windows XP, MS Office 2003 (Power Point), open Office 1.1.4, Adobe Acrobat Reader 7.0, GNU Ghostscript 7.05, Internet Explorer 6 (but no access to the Internet!), Windows Media Player 10, Real Player 10, Quick Time 6.5.2, Macromedia Flash Player 7, Macromedia Shockwave 10.

Power-Up Facilities for Laptops/Macs

For charging their laptops/Macs participants may use all areas where open power-sockets are available, such as in the Lan and WLan as well as in the poster areas. Near the post office on the Yellow Level (Ground Floor) there is a cupboard with separate compartments for charging laptops which can be locked.

Slides

Speakers intending to show slides during their presentation, must request a slide projector through a link included in their "Notice of Schedule" or well before their presentation on-site at the information counter, and they must deliver their slides clearly marked (name, sequence number and thumb mark) to the corresponding projectionist well before the beginning of the respective session.

All slides will be projected by special slide projectors from the back of each lecture room. Speakers should therefore prepare their slides accordingly.

Oral Summary of Poster Papers

Conveners or chairpersons may ask authors of (certain) poster papers of their session to provide ad hoc a short, 2-5 min. summary of their contribution during their oral session (1-2 transparencies) in case a gap should occur in the time schedule and no stand by paper available to fill in.

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  Free local transportation for 25 – 29 April 2005
 
Free entrance to the Concert conducted by the famous Nikolaus Harnoncourt on Sunday, 24 April 2005, at 15:00 Announcing geOmovie 2005, IWF Wissen und Medien, Göttingen, Germany, 03 – 05 May 2005
 
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